Data integrity in the power and utilities industry
What’s the fix?
Utilities should start by analyzing risk to develop a strategy that allows for traceable, verifiable and complete records. Risk remediation strategies and process improvements follow to build a stabilized, sustainable records management program.
The following principles constitute some leading practices in records management:
- Obtain executive support
Educating stakeholders about policies, procedures and best practices takes time, but once it is done, senior executives will better understand why records management is important.
- Define a records management approach
Many power and utilities companies are streamlining their records to make policies and processes more user-friendly and to migrate from programs originally designed to manage paper records.
- Create clear retention and disposal policies
A clear records management policy can speed up discovery and lower costs by reducing the volume of records the organization must maintain and imposing consistent rules governing retention and disposition.
- Stay on top of regulatory requirements
Power and utilities companies must keep close track of new regulations that could affect their records management programs.
- Monitor compliance and measure performance
Monitoring determines how much an organization adheres to its own policies; performance measurement evaluates how well a records management program helps the organization achieve its objectives.
- Choose the right technology tools
A good IT infrastructure increases retrieval efficiency and enhances organizational search capabilities.
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Answers to your questions, at a glance
Find the gaps in your infrastructure records
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