Ernst & Young UK - privacy policy

The UK Firm Ernst & Young LLP has developed this Internet Privacy Policy in order to assist in its position as a trusted business advisor and to ensure it upholds and maintains visitors' rights to privacy in the online environment.

Ernst & Young LLP (“Ernst & Young UK”), a limited liability partnership incorporated under English law with registered number OC300001 whose registered office is at 1 More London Place, London, SE1 2AF, is the data controller, as defined by the UK Data Protection Act 1998, collecting the information obtained by this web site, (ey.com/uk), for specified purposes as outlined below. Ernst & Young UK is a member of Ernst & Young Global Limited (“EYGL”) which provides certain support and specialised services to its members; EYGL is a member of Ernst & Young International Limited. Personal information collected by this web site may be transferred to other member firms within the Ernst & Young Global group where it is necessary to meet the purpose for which the information was submitted. Therefore in circumstances where it is necessary to fulfil the request, submitting data on this site will indicate that the individual has given explicit consent to transfer the data outside the European Economic Area (EEA).

Data Collection and Purpose
Ernst & Young UK will only collect and use personal data voluntarily provided by visitors to this site. Visitors are able to browse the site without disclosing any personal information. Ernst & Young UK, for the purposes of this site, will never collect and use information from other sources such as public bodies or private organisations. A visitor to the site may choose to provide Ernst & Young UK with limited personal data as required in order to register for certain services. Once registered the information will only be used for the specified service(s).

Visitors to this site can register for one or more of the following:

• Register for certain updates on selected topics
• Express an interest in working for Ernst & Young
• General contact with Ernst & Young UK
• Register for Entrepreneur of the Year
• Register for events and conferences
• Participate in online polls and benchmarking surveys.

Disclosure to Third Parties
We will only disclose your personal details for the following reasons:

• Where the transfer is necessary to fulfil your request and involves a third party organisation with which Ernst & Young UK has a relationship - see “Third Party Links” below
• In order to fulfil a request which involves other Ernst & Young member Firms
• When explicitly requested by a visitor
• As required by a court order or any other legal or regulatory requirement.

Ernst & Young UK does not collect or compile personal data or information obtained by its site for dissemination or sale to outside parties for consumer marketing purposes or host mailings on behalf of third parties.

Ernst & Young UK does not intentionally collect any sensitive information via the web site unless legally required to do so, eg, for recruiting purposes. Sensitive information includes race or ethnic origin, political opinions, religious or other beliefs, trade union membership, physical or mental health, sexual life or criminal records. We would suggest that you do not provide information of this nature but by doing so you will be deemed as providing your explicit consent which will enable Ernst & Young UK to use the information for the specified purpose for which it was supplied.

Third Party Links
Visitors to our site are able to order recommended publications and other commodities by making use of links to other websites such as www.butterworths.com. In order to make a purchase you may be required to register on such sites and we would recommend that you read the site’s privacy policy to learn more about its practices.

Where visitors to the site choose to participate in benchmarking or online voting the information obtained may be transferred to a third party for research purposes only. Further detailed information regarding any transfer of data in these circumstances can be obtained from the relevant registration page.

Data Amendments and Retention
Information collected from visitors to the site will only be kept in order to provide the required service. Once the service has been completed all information will be destroyed in accordance with Ernst & Young UK’s data retention policies. Should you require your information to be updated, amended or deleted from our records please contact us at webeditor@uk.ey.com outlining your requirements.

Access
Under the UK Data Protection Act 1998 visitors to this site are entitled to a copy of their personal data held by Ernst & Young UK on payment of a fee. For further information please contact us at webeditor@uk.ey.com.

Security
Ernst & Young UK has implemented accepted standards of technical measures and security policies that protect the personal data it has under its control from:

• Unauthorised access
• Improper use or disclosure
• Unauthorised modification
• Unlawful destruction or accidental loss.

Measurement on ey.com/uk
At Ernst & Young, we have focused on implementing fair information practices that are designed to protect your privacy. We are also keen to understand better what our visitors most appreciate on our site, and the sections and pages they deem of most interest. This will allow us to gear ey.com/uk to the preference of our general audience.

To this effect, Ernst & Young UK uses Sitestat 4.0 of Nedstat on the UK part of ey.com to measure and analyse visitor information related to www.ey.com/uk. For that purpose, we collect web traffic data and data related to your browser type and PC - on the basis of your IP Address. We will not use that data to identify you personally.

Cookies are also used in this context. "Cookies" is a name for a technology that allows our site to store tokens of information in your browser, to give your browser an identifier used only by our site while you are on our site, but not to identify you. Cookies help us track traffic patterns in the aggregate so that we know what areas of our site users like and don't like based on traffic to those areas. Cookies also help to prevent registration of multiple votes to any polls and surveys that may be run via the site, thus avoiding distorted results. We do not link personal data to the information contained in the cookie to determine or track the identity of any user on ey.com/uk. If you do not want to receive a cookie from ey.com or any other site, you have the option of setting your browser to notify you when you receive a cookie, allowing you to determine whether to accept it or not. Here are some instructions on how to do this.

If you would like to know more about Nedstat, and the kind of information that Sitestat 4.0 collects and processes, we refer you to Nedstat's web site and its privacy policy on that web site (www.nedstat.com).

If you have any questions or concerns regarding to our measurement activities and how they impact your privacy while using ey.com/uk, please contact us at webeditor@uk.ey.com

Children
The Ernst & Young UK site covered by this privacy statement is not intended for use by children. We understand the importance of protecting children’s information, especially in an online environment, and we do not knowingly collect or maintain information about children

Detailed Use of Data

Registering to be updated by e-mail on topics you select
Ernst & Young UK’s web site contains a facility at www.ey.com/uk/updates where visitors can register to be notified by e-mail from time to time about new developments in topic areas they select. The information we request when you register comprises of your name, position, organisation, location and e-mail address. This information is held on a secure database in the UK and is visible only to a small number of Ernst & Young’s UK personnel. No one else can access the information without your password. Once registered you can access the information held, update your details or unsubscribe at any time by logging in with your e-mail address at www.ey.com/uk/changeupdates. If you unsubscribe all your information will be removed from our database, normally within one hour, after which you will receive no further e-mails from this system.

When you register you can give permission for the information you supply to be used in a number of ways, all of which are stated on the registration page. Currently personal data can only be used for:

• Keeping you up to date on the topics you select
• Informing you of new topics when they are added - but only if you have opted for this service on the registration form.

In addition we may analyse the information as a whole for internal research purposes - for example, to see what proportion of registrants hold particular positions or how many are located in a certain region. We will not use your data for any other purpose without your permission, nor will we disclose it to any third party (except as may be required by a court or for any other legal process). Please do not register if you do not accept these conditions.

Ernst & Young Alumni
Any personal data that an alumnus submits to Ernst & Young UK will only be used to maintain contact with that alumnus, and will not be disclosed to any third party without the individual’s express permission. If at any time an alumnus wishes to be removed from our records, they can do so by notifying Ernst & Young UK at  Webeditor.

Expressing an interest in working for Ernst & Young, or applying for a job
The careers section of the Ernst & Young UK website enables you to register your interest in working for Ernst & Young or apply for advertised vacancies. If you decide to register we will assume that, by doing so, you are signalling your agreement for Ernst & Young UK to use, hold and destroy any personal data you supply for the purpose of considering your application in accordance with our standard recruitment procedures.

• We may wish to retain your details on file for up to the next 12 months and notify you of any suitable vacancies that arise. You would then have the opportunity to apply for these vacancies if you wished to do so.
• We may use your personal data for the purposes of research relating to the improvement of our recruitment and HR policies and practices.
• Depending on the nature of your application, it is possible that your personal information may be transferred outside the European Economic Area (EEA).

Please do not register if you do not accept these conditions.

Entrepreneur of the Year
Ernst & Young UK’s web site contains a facility where visitors can register their application for the Entrepreneur of the Year Awards Programme. The registration database is accessible only by employees of Ernst & Young UK along with other member firms of Ernst & Young Global Limited; this will include those outside the EEA. Personal data will only be used in relation to the Entrepreneur of the Year Awards Programme. No personal data will be disclosed to any third party without the individual’s express permission. If at any time you would like to review, amend or remove the information supplied please visit www.ey.com/uk/eoy. Please do not register if you do not accept these conditions.

Online Surveys
In order to avoid distorting the results of surveys run via this site, due to multiple registration of votes, it may be necessary to identify, with the use of a cookie, limited personal data such as your e-mail address. The information identified by the cookie is not linked to any personal data provided as a result of participating in the study. More comprehensive information will be provided to individuals in the detailed guidance produced for each particular surveys.

Please note that ey.com/uk contains links to other sites (including sites maintained by Ernst & Young) which are not governed by this privacy statement.