Web Privacy Policy – Taleo Recruitment Site

The data controller for your personal information is the EY member firm which is responsible for the advertised position and to whom you address your application. Details of the EY member firm responsible for your application can be found in our Careers site on EY.com.

It is possible that EY member firms may be jointly responsible for your personal information if you submit applications to multiple EY member firms via the System.

Access to your personal information is limited by need. All recruitment staff within the EY member firms worldwide have access to your profile on the database and are able to match your details to current vacancies.

Taleo can access your personal information as is necessary to perform its functions but may not share any information without first obtaining permission from EYGS. From time to time, in addition to Taleo, we may need to share your personal information with other third parties. However we will only disclose your personal details for the following reasons:

• When it is necessary to involve a third party service provider in order to facilitate or extend recruitment services, as we do today with Taleo.
• When explicitly requested by you.
• As required by a court order or any other legal or regulatory requirement.
  

Your personal information is processed in the Global Recruitment Management System so that EY recruitment teams can consider and manage your application for the advertised position and to contact you. Your personal information will be used by EY for administering the global recruitment program of our member firms. This will include planning and monitoring recruitment campaigns and notifying you from time to time of current vacancies.

You have a responsibility to ensure you submit accurate information into the System and keep it up to date. This can be done via the "Candidate Profile". The Candidate Profile requires a valid e-mail address as a login, along with other information, some of which is mandatory. Mandatory information will be marked accordingly. Your email address allows us to communicate with you if your qualifications and/or preferences match job opportunities, or if you opt to receive automated notifications of job postings at any EY member firm.

Your Candidate Profile also makes it possible for you to access the System to monitor the progress of your application or to amend your personal details should you wish to do so.

When applying for a job in Poland, your agreement and consent is obtained in accordance with Polish Data Protection Act, from 29 August 1997 r. about personal data protection Dz. U. Nr 133, poz. 883.

When applying for a job in Malaysia, your agreement and consent is obtained in accordance with the Personal Data Protection Act 2010 (Act 709). Further information can be found by accessing the following web page:

Taleo uses IBM Watson Recruitment Express (“IBM Watson”) to assist with the screening of candidates for jobs within EY. Your personal data will be processed by IBM Watson for the following purpose: to perform an artificial intelligence analysis and provide a suitability score to EY recruiters in relation to your job application. Although IBM Watson provides an automated recommendation based on a candidate’s suitability score, an EY recruiter is required to manually make the final decision about which candidates are successful.

EY Global Services Limited is the data controller and licenses IBM Watson from IBM Global Business Services, PO Box 41, North Harbour, Portsmouth, PO6 3AU, United Kingdom. IBM Watson is hosted on servers in Sterling, Virginia at a colocation facility (Cyxtera), Washington, D.C., and San Jose, California.

IBM Watson processes all of the categories of personal data that you add to the System. This includes any sensitive personal data relating to racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic data, biometric data, data concerning health or data concerning sex life or sexual orientation to the extent that you may have added them to the System. This personal data will be retained only in line with EY business need. IBM Watson does not retain your personal data after the job opportunity is closed for applications and will only retain your personal data while the job opportunity is open for applications so that it can update your suitability score relative to other candidates. Your personal data is purged periodically based on the System’s data retention policy set out in the section entitled “Data Retention” of this Data Privacy Statement. Once the System is purged, your personal data will be removed from IBM Watson (even if the job opportunity remains open for applications). You may request for your personal data to be manually removed from IBM Watson at any given time.

Your personal data can be accessed by:

• Third party IBM users who have access to EY’s instance of IBM Watson to provide technical support upon EY’s request; and
• Internal EY Recruiters who process the suitability scores as part of the candidate screening process.

This processing is necessary for the purposes of the legitimate interests pursued by us (except where such interests are overridden by your interests or fundamental rights and freedoms which require protection of personal data). The specific legitimate interest pursued is: human resource management, including performance reviews and recruitment.

The policies and/or procedures for the retention of personal data in the System are:

For GDPR countries only:

You may of course ask to have your information deleted from the System at any time. Your personal data remains in the System as long as you have expressed interest in EY or until you have secured a position with EY. However, please note that your data will not be kept more than 18 months after the last contact with you. We will provide you the opportunity to re-opt in every 18 months. If you do not opt-in, your data will be removed from the System.

For some countries, a different retention period will be applied:

6 months: Germany & India
12 months: Austria, Switzerland, Sweden, Norway, Denmark, Iceland, Finland & the Netherlands
24 months: France
36 months: Albania, Bosnia & Herzegovina, Bulgaria, Croatia, Cyprus, Czech Republic, Estonia, Greece, Hungary, Kosovo, Latvia, Lithuania, FYR of Macedonia, Malta, Moldova, Montenegro, Poland, Romania, Serbia, Slovakia, Slovenia & Turkey

For all other countries:

You may of course ask to have your information deleted from the System at any time. Your information will remain in the System as long as you are actively pursuing positions with EY. However, your personal information will not be kept more than 36 months after the end of the application process. At that point, we may contact you to inform you that your details will be removed from the System unless you instruct us otherwise.

If you provide any information in relation to third parties or referees, you are responsible for obtaining their consent and ensuring they are aware that their details will be forwarded to, and used by, the EY network.

EY is committed to making sure that your personal information processed in the System is kept secure and has implemented accepted standards of technical measures and security policies that protect the information it has under its control from:

• Unauthorized access.
• Improper use or disclosure.
• Unauthorized modification.
• Unlawful destruction or accidental loss.

All EY personnel and any third parties which EY engages to process your personal information are obliged to respect the confidentiality of your information.

EY may change this data privacy statement as needed. If changes to the statement are made, please note that it may take up to 30 business days before new privacy practices are implemented. Check this page periodically if you would like to monitor changes.