Digital transformation to Cloud services – Inland Revenue guidance indicates new expectations for taxpayers
Inland Revenue has issued Interpretation Guideline IG 23/01 that aims to clarify the income tax treatment of Software as a Service (“SaaS”) Configuration and Customisation (“C&C”) costs for taxpayers. The guidance acknowledges the complexity of this issue, given the diverse contractual arrangements and services involved in SaaS arrangements. It does not address foreign, related party recharges for SaaS C&C costs or other types of cloud service arrangements (e.g., Platform- or Infrastructure-as-a-Service).
Broadly, the guidance finds that taxpayers have two options – they can:
- Take immediate deductions under the development expenditure provision in section DB 34 of the Income Tax Act 2007 (where they apply IFRS accounting standards, meet the criteria in section DB 34 and can support the position as expected by Inland Revenue), or
- Capitalise and then depreciate the SaaS C&C costs as part of the cost base of depreciable intangible property.
In our view, the guidance will create increased compliance costs under either approach, for what is largely a timing issue. We anticipate there will be process, evidence and management impacts for most taxpayers with significant SaaS spend.
Taxpayers wishing to take immediate deductions under section DB 34 will need to consider whether they have sufficient, contemporaneous support to ensure that the relevant considerations are met. Inland Revenue expect meticulous compliance with financial reporting standard NZ IAS 38, and in some cases, application of the standard beyond what was required for external audit purposes.
For those who capitalise and then depreciate the costs, depreciation can only be claimed when the related software asset is “ready for use” and not when the SaaS asset is “under construction.” Timing of deductions for tax depreciation will require consideration of software testing, phases or functionality availability. The guidance also considers cases where traditional “opex” costs (e.g., relating to software licence fees) should be capitalised for tax.
Although the guidance is helpful, its’ effectiveness will depend on how Inland Revenue’s Significant Enterprises compliance teams now approach the issue from a review, audit and challenge perspective. Given the size of expenditure involved, we expect Inland Revenue will engage in significant review activity where SaaS arrangements are disclosed in audited financial statements.
Whether you choose to deduct immediately or capitalise and depreciate costs, there are opportunities to navigate the new compliance challenges. The work required to triage the SaaS C&C costs should be planned out ahead of time, to reduce the compliance burden and provide more certain outcomes. Commercial factors such as dividend policies, budgets and bonuses may be tied to the accounting and/or tax treatments so there are also wider factors to guide your approach. If your business is shifting to cloud-based SaaS requiring C&C work, or you would like more information on the new guidance, please get in touch with your usual EY tax advisor.
Review of donations tax credit regime
Inland Revenue is undertaking a review of the donations tax credit regime. The review will assess whether the regime is operating effectively, efficiently, is achieving its intended outcomes and remains fit for purpose and the future. The review is part of the regulatory stewardship programme required of all state agencies for the rules they administer and is expected to be completed by mid-2024.
The review is not a reform of the rules and may not necessarily result in any changes. Upon completion, Inland Revenue’s review team will publish a report setting out their findings as well as any recommendations. If any recommendations for change are made in the final report, these will need to be considered against other Inland Revenue priorities. For more information, see Inland Revenue’s website here.