Overview, challenges and remedies of software license compliance

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A software license is a legal instrument that provides for use of the software with specific terms and conditions. When proprietary software is bought, only the license to use it is bought. The proprietary rights, however, remain with the software publisher. This whitepaper provides insights into the various risks related to software non-compliance, how it can arise, and the major challenges that companies are facing today and what they can do to maintain a good software license compliance position.

Factors leading to non-compliance

EY - License overuse

License overuse


EY - Complexity of software license contracts

Complexity of software license contracts


EY - Cracks, keygens, rogue codes and pirated software

Cracks, keygens, rogue codes and pirated software


EY - Challenges related to virtual environment

Challenges related to virtual environment


EY - Indirect access by third-party applications

Indirect access by third-party applications


EY - Sharing of user accounts or multiple logons

Sharing of user accounts or multiple logons


EY - Incorrect user license allocated based on roles and departments

Incorrect user license allocated based on roles and departments


EY - Bundling restrictions from publishers

Bundling restrictions from publishers


EY - Installation traces

Installation traces


EY - Cross-border usage

Cross-border usage


EY - Expecting IT department to be the sole owner of compliance

Expecting IT department to be the sole owner of compliance

Myths related to compliance with software license rules
EY - Myths related to compliance with software license rules

Conclusion

Software license compliance has become an important aspect of business. Serious attention has to be paid in maintaining software license compliance, both as a licensee and as a licensor. Software usage, if undetected, can potentially lead to huge penalties and financial losses during publisher audits. Organizations need to be aware of the various aspects of compliance and the different areas that can lead to non-compliance. Focus and commitment by all stakeholders and not just IT will enable respect and enforcement.