Ernst & Young P/S, Ernst & Young Oy, Ernst & Young AS and Ernst & Young AB (each individually referred to as “EY”) are members of the global network of EY firms (“EY Firms”), each of which is a separate legal entity.
This statement, set forth below, is our privacy statement for the global network of EY firms and their affiliated and associated entities. Here we describe the practices we follow to respect the privacy of all visitors to Our Sites (ey.com and ey.dk, ey.fi, ey.no and ey.se respectively).
At EY, we have focused on implementing fair information practices that are designed to protect your privacy.
In this statement, personal information means data which relates to an individual and which identifies that individual, either directly or indirectly, such as your name or your contact information.
If you have questions or complaints, or if you that your concerns have been addressed in our privacy statement, you can contact us respectively:
As regards EY in Denmark;
Address: Ernst & Young P/S, Osvald Helmuths Vej 4, P.O. Box 250, 2000 Frederiksberg, Denmark
Business ID: 30700228
or through this link: contact us
As regards EY in Finland;
Address: Ernst & Young Oy, Alvar Aallon katu 5 C, 00100 Helsinki, Finland
Business ID: 2204039-6
or through this link: contact us
As regards EY in Norway;
Address: Ernst & Young A/S, P.O. Box 1156 Sentrum, 0107 Oslo, Norway
Business ID: 976 389 387
or through this link: contact us
As regards EY in Sweden;
Address: Ernst & Young AB, P.O. Box 7850, 103 99 Stockholm, Sweden
Business ID: 556053-5873
or through this link: contact us
Information on Ernst & Young AB´s processing of personal data within audit engagements
If you are not satisfied with the way in which EY has resolved your complaint, you have the right to complain to the data protection authority in your country. You may also be able to refer the matter to a court of competent jurisdiction.
Collection, use, disclosure, choice
However, there may be circumstances in which you choose to register for and receive ongoing updates from EY (as described below). In these cases, your (the “registrant”) personal information will be added to the EY customer/marketing register (“CRM System”) and EY Firms may process your personal information to maintain, manage and develop the relationship with you, to perform analysis and compile statistics and to produce, offer and develop our services. EY Firms may contact registrants (including through electronic communication) to invite them to special events, provide them with information about our services, publications and products, or for other marketing purposes including surveys. Information collected at registration is protected using industry-standard encryption technology as it may be sent over the Internet.
Data of registrants who have been out of active use for 18 months will be deleted from our CRM system. Please refer to the specific privacy statements on the careers site of Our Sites, the event registration sites, the EY Alumni portal as well as the EY Client Portal for the applicable retention periods for these initiatives.
If you have opted out for receiving future EY publications, your contact details will remain on our opt-out list to prevent that you receive any further publications from EY.
For example, you may choose to register for:
- Email alerts and email subscriptions
EY offers an email alert service to site visitors, in which we send subscribers email updates when new information is added to Our Sites and an email subscription service, in which we send you our latest reports and newsletters by email and SMS. If you decide to subscribe, we will collect basic contact information about you, such as your name and email address and other contact details provided by you such as your chosen specific field(s) of interest.
- Expressing an interest in working for EY
Our Sites enables you to register your interest in working for us or applying for an advertised vacancy. For more detail about the recruitment process and the information required, visit the careers section of Our Sites.
- Thought Center Webcasts
To view an EY Thought Center Webcast (live or archived), registration is required. When you register, you must provide your name, email and mailing addresses, country, industry, company, position and phone number. At the time of registration, you are also asked whether or not you are a client of EY, and whether or not you would like to be informed of upcoming webcasts via Thought Center Webcast email alerts.
Your information is required in order to view any webcast. At the time of registration, you can check a box to automate the log-in process, which allows you to be automatically logged on upon your return to the EY Thought Center Webcast section when using the same computer. We use registration information for internal research and analysis purposes to help us understand who is viewing our webcasts, and become better equipped to serve your needs.
If you are interested in Thought Center Webcasts, but you do not wish to provide any personally identifiable information, you can read the executive summaries ("webcast recaps") posted on Our Sites, which require no registration.
EY may conduct surveys via Our Sites. Survey participants may be asked for personal information (name, contact information, etc.) in addition to opinions or feedback. The type of information collected in surveys will vary.
- Thought leadership registration
EY occasionally requires registration in exchange for our thought leadership: white papers, articles, studies, reports, survey analyses, booklets, etc. Your personal information may be requested in registration forms and the type of information collected from you will vary. EY reserves the right to distribute certain thought leadership materials only to those who supply the requested information.
- Event registration
EY facilitates event registration via Our Sites or, at times, via third party web sites. Personal information may be collected via event registration forms and the type of information collected will vary. EY may share registrant information with third parties in association with the event.
Examples of "third parties" include hotels, sponsors or co-sponsors, promoters, event organizers (including via third party web sites), speakers, panelists, etc. Please check the details provided for individual events to understand if your information will be processed in this regard.
- Entrepreneur Of The Year®
EY accepts nominations for the EY Entrepreneur of the Year program via Our Sites. Personal information, including financial data, is required of the nominee, and the nominee must sign the nomination form. Nomination forms are provided to the program sponsors and independent national and regional panels of judges in order to select award recipients.
Further, some of the information on the nomination form may be used for research, educational, or any other purpose, but we will not divulge the personal identity of the nominee or the identity of the nominee's company to any person other than the sponsors, the judges, and their respective affiliates.
Nominees must consent to this usage in order to participate in the nomination process. The nominator may include their own personal information on the form, however, this may not always be required. If nominator information is supplied, it is subject to the same terms as nominee information. For full details please refer to the information provided by the EY Entrepreneur of the Year program materials.
- EY Alumni
Any personal information that an alumnus submits to EY will be used to maintain contact with that alumnus, and will not be disclosed to any third party without the individual’s express permission.
- EY Client Portal
If you have been given access rights to EY Client Portal by your EY contact, we would recommend you take note of the full privacy notice associated with this service. You will have access to the notice once you log onto EY Client Portal.
Special categories of personal data
EY does not intentionally collect any special categories of personal information (sensitive personal data) via Our Sites unless in a specific country we are legally required to do so. Sensitive personal data includes information revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, ; the processing of genetic or biometric data for the purpose of uniquely identifying a natural person; information concerning health; information concerning a natural person's sex life or sexual orientation and in some countries social security numbers or financial information.
EY works to protect the confidentiality and security of information it obtains in the course of its business. Access to such information is limited and policies and procedures are in place designed to safeguard the information from loss, misuse and improper disclosure.
EY may only disclose your personal information for the following reasons:
- To other EY Firms, in order to fulfill a request that involves more than one EY Firm or when the disclosure is related to marketing, improving the services or other business development within the network of EY Firms or administrative support is provided by another EY Firm; or
- To third parties, where the disclosure is necessary to fulfill your request and involves a third party organization with which EY has a relationship (see “Third Party Links” below); or
- When explicitly requested by you, the site visitor; or
- As required by a court order or any other legal or regulatory requirement; or
- Where the disclosure is reasonably related to the sale or other disposition of all or part of our business.
EY may use external service providers to assist with, for example, information technology and other administrative support services to operate Our Sites.
Transfer of personal information
EY has a comprehensive global privacy compliance program that includes EU-approved Binding Corporate Rules as well as certification to the EU-US Privacy Shield and the Swiss-US Privacy Shield Frameworks administered by the U.S. Department of Commerce. Please see EY’s Binding Corporate Rules page for more information on our Binding Corporate Rules, and EY’s Privacy Shield Notice for more information on how EY complies with the Privacy Shield program. EY will only disclose your personal information to third parties that have agreed in writing to provide an adequate level of privacy protection.
Controlling your personal information
EY does not collect or compile personal information obtained on Our Sites for dissemination or sale to outside parties, for consumer marketing purposes or host mailings on behalf of third parties.
You are legally entitled to request details of the personal information we are holding about you. EY provides you the ability to keep your personal information accurate and up-to-date. If at any time you would like EY to rectify, erase or restrict the processing of your personal information, or you would like to obtain confirmation whether or not your personal information is processed by EY, access your personal information, exercise your right to data portability or withdraw your consent to processing, please contact us.
Please be aware that Our Sites sometimes contain links to other sites that are not governed by this privacy stataement. Visitors to Our Sites may be directed to third-party sites for more information, such as about our thought leadership, events, content sponsorships, vendor services, government entities, non-profits, and social networks.
EY makes no representations or warranties regarding how your information is stored or used on third-party servers. We recommend that you review the privacy statement of each third-party site linked from Our Sites to determine if you agree to their use of your personal information.
Cookies and Web Beacons
What is a cookie?
A "cookie" is technology that allows Our Sites to store tokens of information (an 'identifier') in your browser used only by Our Sites while you are on Our Sites. Cookies are not used to determine the personal identity of anyone who is merely visiting Our Sites. They serve to help us track traffic patterns to determine a user’s preferred location and language so that we can direct them to the correct country home page when they visit Our Sites.
Cookies have other uses as well. For example, in the Thought Center Webcast section ("Webcast Section"), they are used to provide entry for subscribers who have chosen the automatic log-on feature during registration. Cookies are also used to prevent online poll participants from voting more than once.
On certain pages of Our Sites, cookies are used to help us track your interests while you browse the internet, so we can tailor more relevant advertising to you, and to understand what is important to you.
How do I disable cookies?
If you do not want to receive a cookie from Our Sites or the Webcast Section, you have the option of setting your browser to notify you when you receive a cookie, so that you may determine whether to accept it or not. However, please be aware that if you do turn off 'cookies' in your browser, you will not be able to fully experience some of Our Sites. For example, you will not be able to benefit from automatic log-on and other personalization features of the Webcast Section.
What cookies do we use?
The cookies used by Our Sites perform four functions, as classified below:
- Essential/Strictly Necessary Cookies
Some cookies we use are essential to the functioning of Our Sites. For example, remembering your log-in details to certain parts of Our Sites.
- Performance Cookies
Some cookies help us with the performance and design of Our Sites. This allows us to measure how many times a page has been visited, whether a page has been visited on Our Sites through an advertisement or by other means.
- Functionality Cookies
Some cookies help us to remember your settings which you may have selected, or assist with other functionality when you browse and use Our Sites. This helps us to remember what you have selected, so on your return visit we remember your preferences.
- Targeting and Tracking Cookies
These cookies collect information relating to the origin of your visit, where you were exposed to EY advertising, what advertising feature you saw, whether you arrived directly or indirectly to Our Sites, the device you used to visit Our Sites and which downloads you performed. This information is collected on an anonymous basis via third party suppliers.
In addition, we also utilise cookies on certain pages of Our Sites to communicate with third party data suppliers in order to extrapolate your digital behaviour. This help us to understand and target more relevant advertising in the future. The information we receive is all aggregate and anonymous, but will include statistics such as demographics, online behaviour, product interests and lifestyle. Targeting and tracking cookies are provided via trusted third party suppliers. Should you require more information regarding our suppliers and how these cookies operate please contact us.
What are Web Beacons?
EY occasionally advertises on third party web sites. As part of our effort to track the success of our advertising campaigns, we may at times use a visitor identification technology such as "web beacons," or "action tags," which count visitors who have come to Our Sites after being exposed to an EY banner ad on a third party site. We do not use this technology to access your personal information and it is only used to compile aggregated statistics about visitors who come to Our Sites to gauge the effectiveness of our ads.
By navigating on Our Sites, you agree that we can place cookie and web beacons on your computer or device. If you prefer not to receive cookies or web beacons, then you should stop using Our Sites, or consult your browsing settings.
Third party tools, platforms and technologies
Apps, QR Codes and other related technologies
When you scan a QR Code, the third party that we engage to provide our QR Codes (3GVision) may collect certain information from your mobile device (such as your mobile device identifier and IP address). 3GVision uses this information only on our behalf for the purpose of providing anonymised statistical reports to us about users of our website and services.
Social Media Platforms
You may wish to participate in the various blogs, forums, wikis and other social media platforms hosted by EY (“Social Media Platforms") which we make available to you. The main aim of these Social Media Platforms is to facilitate and allow you to share content. However, EY cannot be held responsible if you share personal information on Social Media Platforms that is subsequently used, misused or otherwise appropriated by another user.
EY may also provide links to other social media platforms maintained on separate servers by individuals or organizations over which EY has no control. EY makes no representations or warranties regarding the accuracy or any other aspect of the information located on such servers.
A link to a third party’s website should not be construed as an endorsement by either EY or that third party of the other or its products and services. EY makes no representations or warranties regarding how user data is stored or used on third-party servers. We recommend reviewing the privacy statement of each third-party site linked from Our Sites to determine if you agree to their use of your personal information.
Broadcast Newsroom is hosted on Our Sites on behalf of EY by a third party, The Television Consultancy Limited, 25 St James’s Street, London SW1A 1HG (TVC). In order to download content from this section of Our Sites, you are required to register your details with TVC via the registration page.
Exceptional Enterprise Tool
The Exceptional Enterprise Tool is hosted on behalf of EY with a third party vendor, 1&1 Internet Inc. 701 Lee Road, Suite 300, Chesterbrook, PA 19087. Your email address is only required should you choose to register. The information you provide via the tool (including your email address if registered), will generate a unique report for your organisation based on your responses provided.
All reports will be aggregated, and the aggregated information will be used by EY to generate metrics around the areas of expertise of organisations at different stages of the organisation's growth cycle.
In addition, EY will host and facilitate future client discussions based on the responses obtained via the tool. However, at no point in the process will individual organisations be identified.
Our Sites are not intended for use by children. We understand the importance of protecting children’s information, especially in an online environment, and we do not knowingly collect or maintain information about children.
Changes to this privacy statement
EY may change this privacy statement as needed. If changes to the statement are made, please note that it may take up to 30 business days before new privacy practices are implemented. Check this page periodically if you would like to monitor changes.
EY gives you choices regarding the collection and usage of your personal information. If you have registered for any EY related updates through Our Sites, and do not wish to receive future e-mails, please visit our unsubscribe page within the application you registered.
Data amendments and retention
Information collected from visitors to Our Sites will be kept in order to provide the required service. Once the service has been completed or you have unsubscribed the services all information will be destroyed in accordance with EY’s data retention policies. Should you require your information to be updated, amended or deleted from our records please contact us, as described above, outlining your requirements.
For more information on the extent to which this privacy statement applies, please see the legal statement.