Web Privacy Policy – Taleo Recruitment Site

26 August 2019


This Data Privacy Statement is intended to describe the practices EY follows in relation to the Global Recruitment Management System (“System”) with respect to the privacy of all users of the System.

At EY, we have focused on implementing fair information practices that are designed to protect your privacy and your personal information. We believe that everyone benefits from the free flow of information when that information is gathered and used responsibly. Therefore, EY has set itself the task of providing you with comprehensive information about how we will use your personal information within this System and to inform you about your rights in this regard.

If you have any questions regarding the processing of your personal information in the System, please contact the EY data protection team.

If you are merely a visitor to our Careers site on EY.com, EY does not collect any personal information about you, except to a limited extent through the use of cookies as described below. However, if you are applying for an advertised position at EY, we may collect information about you when you create a candidate profile in the System. Please be aware that EY.com may contain links to other sites, including sites maintained by EY, which are not governed by this statement.

  • Expressing an interest in working for EY

    This section explains how your personal information will be used when you submit information into the System.

    The provision of your personal information is optional at any time. However, please be aware that your refusal to provide us with your personal information or to process it in the System may result in the data controller not being able to carry out any activity related to your recruitment in this online environment. You have the option to send your application directly to an EY recruiter within your country. You can contact the EY recruiter directly by e-mail or by telephone. The relevant contacts to all EY member firms can be found here.

  • Who is the Data Controller for the System?

    The data controller for your personal information is the EY member firm which is responsible for the advertised position and to whom you address your application. Details of the EY member firm responsible for your application can be found in our Careers site on EY.com.

    It is possible that EY member firms may be jointly responsible for your personal information if you submit applications to multiple EY member firms via the System.

  • Who manages the system?

    EY Global Services Limited ("EYGS"), a private company limited by shares in England and Wales, registered office, 6 More London Place, London SE1 2DA, United Kingdom, registered number 5483856, licenses the System from Taleo Corporation, 4140 Dublin Boulevard Suite 400, Dublin, California 94568 (“Taleo”). Taleo manages the System on behalf of EYGS for the benefit of EY member firms globally. The servers which host the System are owned by Taleo and situated in the United States of America. Taleo has certified to the EU-US Privacy Shield Framework administered by the US Department of Commerce which provides organisations a mechanism to comply with EU data protection requirements when transferring personal data from the European Union to the United States.

    The information you provide in the System may be shared by EYGS for recruitment purposes with one or more EY member firms located throughout the world (see the 'Why do we need your personal information?' section below). EYGS is acting as a joint data controller with each EY member firm which advertises a position on the Careers site of EY.com.

  • Controlling your personal information

    EY has a comprehensive global privacy compliance program which consists of EU approved Binding Corporate Rules as well as certification to the EU-US Privacy Shield Framework administered by the U.S. Department of Commerce and will only disclose your personal information to third parties that have agreed in writing to provide an adequate level of privacy protection.

  • Security

    Your personal information is processed in the Global Recruitment Management System so that EY recruitment teams can consider and manage your application for the advertised position and to contact you. Your personal information will be used by EY for administering the global recruitment program of our member firms. This will include planning and monitoring recruitment campaigns and notifying you from time to time of current vacancies.

  • Children

    The Careers site on EY.com uses cookies. A cookie is technology that allows the site to store information (an "identifier") in your browser used only while you are on the site. Cookies are not used to determine the personal identity of anyone merely visiting the site. Cookies also help us track traffic patterns so that we know how best to improve the site for our visitors.

    If you do not want to receive a cookie from the site, you have the option of setting your browser to notify you when you receive a cookie so that you can determine whether to accept it or not (see your browser settings to do that). However, please be aware that if you do turn off cookies in your browser, you will not be able to fully experience some of the features of the site.

  • Changes to this data privacy statement

    You have a responsibility to ensure you submit accurate information into the System and keep it up to date. This can be done via the "Candidate Profile". The Candidate Profile requires a valid e-mail address as a login, along with other information, some of which is mandatory. Mandatory information will be marked accordingly. Your email address allows us to communicate with you if your qualifications and/or preferences match job opportunities, or if you opt to receive automated notifications of job postings at any EY member firm.

    Your Candidate Profile also makes it possible for you to access the System to monitor the progress of your application or to amend your personal details should you wish to do so.

  • Complaints

    If you wish to apply for a job in a country outside of your home country, we may need to ask you questions that are specific to the country where the job is located. This is because in certain countries, before we can offer someone a job, we have to ask certain additional questions. These questions will be relevant and necessary for the job advertised and consistent with EY's Values.

  • Contact us

    When applying for a job in Poland, your agreement and consent is obtained in accordance with Polish Data Protection Act, from 29 August 1997 r. about personal data protection Dz. U. Nr 133, poz. 883.